Pandora’s Paperwork-filled Box

This month’s post might be a little different than usual. Actually, at this point I’m not convinced this isn’t just a form of catharsis (if I write it all down, I can let it go, right? Right?) We’ll see what happens. In reality, I hope this will be more than just my venting about my last few months in paperwork hell. I would actually like for this to serve as a record in case I have to do some of these things again and perhaps also as a guide for anyone else that has to go through these incredibly tedious processes. So, all I can say is buckle up as I endeavor to take you on a journey of a thousand citas (or “appointments”).

Okay, you might at this point be wondering what the heck I’m even talking about in this post. To clarify (and to account for any absenteeism these last few months), Tucker and I have been absolutely elbow-deep in various administrative processes. It all started in January when Canadian immigration (which we applied for back in 2019) contacted us needing updated and additional documentation to continue their processing of our permanent residency status. They needed another “up-front medical exam” and a copy of my renewed passport.

Up-Front Medical Exam

While not the most complicated of our soon-to-be mountain of administrative tasks, getting a medical exam in a foreign country always comes with a few added challenges. For one, Canada requires the exams be performed by one of their IRCC-approved doctors, of which there are only 12 in Mexico. Super unfortunately, none of these twelve happened to be in Guadalajara. However, there was one clinic in Monterrey, which we knew we’d be driving through in February while on another paperwork errand. The next (and probably somewhat obvious) issue with medical exams abroad is the language barrier. I had to call and make our appointments in Spanish and, of course, all the background questions and instructions throughout the exam were also en español. I learned quite a few new words throughout this process (como altura, vejiga, aguja, y radiografía), and I even made a joke about Tucker needing a paleta after his scary, scary blood draw.

Happy to have an excuse to visit Monterrey, honestly

Passport Renewal

The next request from Canada was for my renewed passport information. This was a tricky one because they needed me to renew it 6 months before it expired! When you live abroad your passport is your main ID, so to change it before we renewed our Mexican residency would have been impossible. We also knew we’d be going back to the border in February, so for this one, I actually appealed to Canadian immigration and asked for an extension. I was somewhat successful.

I think they’re just as sick of me at this point…

Mexican Residency Renewal

Truly our 2nd home in GDL

Of course, we also knew that in February our Mexican residency status would also need to be renewed. Everyone who applies for temporary residency in Mexico is given one year at the start, and after those first 365 days, you have the option to renew for 1, 2, or 3 more years. Since getting our initial residency cards was a fairly straight-forward process, I (perhaps) naively thought the renewal process would be even easier. We’re already in the system, no?! However, a series of extremely unfortunate events had us going back and forth to the Immigration Bureau 5 times (often having to wait weeks in between citas due to the new Covid procedures, thanks a lot Omicron). Unfortunately, one of the main reasons for all of these trips was a confusion with my apellidos (“last names”).  

Reimbursement at SAT

In Spanish “apellido” refers to your family name or last name. In Mexico everyone has 2 apellidos – their paternal surname and their maternal surname. My name actually follows this structure pretty well nombre: Danielle, apellido 1: Francuz, apellido 2: Rose. So, when the bank processed my payment that’s how the documents were filled out. However, in the eyes of the US (i.e. in my passport) and thus to the Immigration Bureau, I actually have 2 nombres: Danielle Francuz and 1 apellido: Rose. This discrepancy was a huge one in that I had to pay twice and later file for a reimbursement at yet a different office. I’ve now been to the SAT office (Mexico’s version of the IRS) twice to receive instructions and then my very own Mexican tax ID. I’m now in a “virtual line” for a third appointment where I will need to get my electronic signature before hopefully (finally) getting the reimbursement. Fingers crossed!

Import Permit Re-do

Of course, that wasn’t the only problem we had with the residency renewal…another issue came about because in order to straighten out the name debacle and successfully renew our residency cards within the new Covid procedures, we actually went past our initial residency cards’ expiration dates. Fortunately, the office assured us this wouldn’t be a problem with immigration because everyone was given leniency with the new digital cita process; however, very unfortunately, the Banjercito office (at the US-MX border), which issues import permits for foreign vehicles, did not have the same leniency in place. This meant that while we could remain in Mexico beyond our cards’ expiration dates, our car could not.

Flo, the trouble-maker

For this reason, we had to drive back to the border (before the expiration date) not exactly knowing what we would be able to do without the new residency cards to tie the permit to. Turns out there wasn’t anything we could do. You have to have either a tourist entry or a residency card to get an import permit (both of which were impossible for us as we were in limbo with cards on the verge of expiring and a scheduled appointment in another month). We also couldn’t just drive in Mexico without the permit and/or an expired permit because if we got caught, or when we came back to get a new permit, they could impound the car. Therefore, we opted for door number 3: drive the car across the border, store it for 6 weeks while we get our new residency cards, and fly up at a later date to re-do our permit and drive back down. OMG.

Police Certificates

If that wasn’t enough, while we were dealing with all the chaos of our Mexican residency renewal, Canada asked for MORE documents. With our updated location (i.e. Mexico) we needed to provide a police certificate verifying our legal/non-criminal status in yet another country (they already have these forms from us for the US, Poland, and China). However, completing the background check process in Mexico was yet another new experience for us, and it led us to another new office: the Fiscalía General Del Estado de Jalisco. Here, it took us a scouting mission, a few phone calls (en español), 3 citas, and a trip to another office (for a permission slip of all things) to finally get our fingerprints taken. Although, “fingerprints” is not really the right word. In Mexico, they take prints of your fingers, your palms, and the sides of your hands, it was actually really interesting. I’m also happy to say that I am officially NOT a criminal in Mexico. Tucker’s still waiting on his results…

Passport Renewal (for real this time)

Okay, so now it’s April. We’ve got our renewed residency cards (good until 2025), got our car with its rightful import permit back in GDL. Our appointment to try again for the reimbursement is pending, police certificates are in process, medical exams have been sent to Canada…time to renew my passport (still several months early, but what Canada wants, apparently, Canada gets). Much like all the other processes, this one took me 2 attempts. Forms, photos, payment methods, etc. everything the website says differs from the actual requirements in person, on the day. However, I have now successfully crossed this off my to-do list as well, and the new passport should be shipped sometime in the next 2-5 weeks. Praise be!  

And with that, I think we’re done, or at least very nearly. I do feel a little better getting all of this off my chest. I also feel extremely proud that we were able to juggle various forms of bureaucracy from three different countries all at once. Sometimes I think people see my travel photos and have the idea that Tucker and I are on a perpetual vacation, but I’m here to tell you it isn’t easy to live abroad. Of course, for me, it’s worth absolutely any amount of paperwork! This is my life now. 🙂